INSTITUTIONAL QUALITY
ASSURANCE PROCESS


In close collaboration with various stakeholders and the Associate Vice-Presidents of Graduate Studies, Teaching & Learning, and Institutional Research and Analysis, IQAP aims to facilitate holistic academic program reviews focused on overall program enhancement. The Quality Assurance Office will bring the IQAP processes together and emphasize ongoing program enhancement, grounding its principles and values in student-centered and evidence-informed decision making. Following the Quality Assurance Framework, this office will offer support to programs in the development of program learning outcomes, the mapping of courses and learning experiences to these learning outcomes, and the assessment of the stated learning outcomes. Further, it will encourage and enable the involvement of students in the review process.
Dr. Susan Searls Giroux
Associate Vice-President (Faculty)

Academic Program Reviews – Policy

iqap-logo

About IQAP

McMaster University is widely recognized for innovation in teaching and learning and for the quality of its programs. In keeping with our reputation, McMaster’s Institutional Quality Assurance Process (IQAP) has been created to guide academic program reviews while complementing existing methods for critical assessment and enhancement. The IQAP provides an opportunity for each program to reflect and enhance upon their existing curriculum and pedagogy. The process also guides the development of new programs or the modification of existing ones.

If you have any questions regarding your program’s IQAP, inquires can be directed to iqap@mcmaster.ca

New Program Proposals

McMaster’s IQAP is designed to facilitate the development and continued improvement of our undergraduate and graduate academic programs, and to ensure that McMaster continues to lead internationally in its reputation for innovation in teaching and learning.

New program proposals must go through full review for approval. The procedure of the approval process is outlined in the flowchart below.

General Documents of New Program Proposals

(For new programs to be approved after January 2015)
The New Program Proposal Template has been modified to reflect changes in the approval requirements requested by the MTCU beginning October 2014.


Deadlines

To assist with the planning, transparency and to support decision-making, the Ministry has established a review cycle with the following submission deadlines:

Submission Deadline Target Dates to Announce Decisions for Expedited Submissions
January 14, 2016 May 17, 2016
April 14, 2016 August 10, 2016
June 30, 2016 October 27, 2016
November 9, 2016 March 7, 2017
 

Submissions received after the deadline will be automatically placed into the next submission cycle. Programs not approved by February 1 will not be eligible for funding and OSAP for that fiscal year, and all enrolled students must be reported as ineligible for funding in that fiscal year.

Expedited Program Approval

Programs may request an expedited approval if they meet one of the following criteria:

  1. an institution requests endorsement of the Quality Council to declare a new Field in a graduate program. (Note that institutions are not required to declare fields in either master’s or doctoral programs.); or
  2. there is a proposal for a new Collaborative Program; or
  3. there are proposals for new for-credit graduate diplomas; or
  4. an institution requests it, there are Major Modifications to Existing Programs, as already
    defined through the IQAP, proposed for degree program or program of specialization.

Expedited approvals do not require external reviewer approval and have faster turn-around on decisions by the Quality Council.

Documents for Expedited Review

For additional budget-related information regarding New Program Proposals or Expedited Program Proposals, please contact:

Linda Coslovi, Executive Director, Finance and Planning (Academic). coslovi@mcmaster.ca

Cyclical Program Review

GENERAL INFORMATION

All existing academic programs are to be reviewed on an eight-year cycle. The list of programs that require review, and the schedule of such reviews, is maintained by the Associate Vice President (Faculty) in consultation with the Associate Vice President & Dean of Grad Studies. Departments that wish to review undergraduate and graduate programs jointly should contact iqap@mcmaster.ca to discuss the possibility of revising the current schedule.

THE SELF-STUDY DOCUMENT

In collaboration with relevant groups and/or individuals, the Chair will initiate the creation of a self-study document that is broad-based, reflective, forward-looking and inclusive of critical analysis. The self-study is an opportunity to review collections of courses and learning opportunities holistically with a focus towards the overall program learning experiences of the students as well as to demonstrate the uniqueness of each of McMaster’s programs.

THIS SELF-STUDY GUIDEBOOK & TEMPLATE ARE INTENDED FOR USE BY THOSE PROGRAMS WHOSE SITE VISITS ARE TAKING PLACE IN 2017.

THIS SELF-STUDY GUIDEBOOK & TEMPLATE ARE INTENDED FOR USE BY THOSE PROGRAMS WHOSE SITE VISITS ARE TAKING PLACE IN 2018

THE SITE VISIT

The Associate Vice-President (Faculty) or the Associate Vice-President and Dean of Graduate Studies, in consultation with the Dean, will select a team of reviewers to evaluate the program from a list of 6 suggested individuals compiled by the Program/Department under review. The review team shall normally consist of two external reviewers and one internal reviewer.

REPORTING

The review team will prepare and submit a report that addresses the substance of both the self-study and the evaluation criteria. The Chair shall be responsible, in collaboration with relevant groups and/or individuals, for preparing the Program’s response to the review team’s report. The Dean then prepares a response and helps to prioritize and resource the recommendations that will be implemented. A final assessment report, that takes into consideration the self-study, the review team report, the Chair’s response, and the Dean’s implementation plan, is compiled by the Quality Assurance Committee and submitted to Undergraduate Council/Graduate Council, the University Planning Committee, Quality Council, and posted on McMaster’s website.

THE PROGRESS REPORT

Normally after 18 months, the Chair and Dean will meet to discuss progress regarding the program’s Implementation Plan. A Progress Report is prepared and submitted to the Quality Assurance Committee.

  • Guidelines for Progress Report (coming soon!)

Program Modifications

Revisions to an existing program will be classified as either a minor or a major modification to the program. In both cases, the program will continue to be subject to a cyclical program review.

For undergraduate programs, a major modification will be one in which more than 30% of the program requirements are being changed from one academic year to the next. For graduate programs, a major modification will be one in which more than 50% of the program requirements (including requirements such as courses, major exams, and research) are being changed from one year to the next.

Departments must have their curriculum changes approved according to their own departmental curriculum terms of reference, by their faculty (according to their committee terms of reference), and by Undergraduate Council or Graduate Council. The office of the Associate Vice President (Faculty) in consultation with the Associate Vice President & Dean of Grad Studies submits an annual report of all the curriculum changes at McMaster to the Quality Council.

For examples of major modifications visit: http://oucqa.ca/guide/5-major-modifications-to-existing-programs/

Additional Support Services

To assist with your program’s IQAP, MIIETL offers various services including:

Facilitated Group Discussions

These discussions are used to elicit program-specific student feedback which can be incorporated in your IQAP.

Student Feedback Surveys

Surveys are sent out to current students and graduates of the programs to elicit feedback which can be incorporated into a program’s self-study to assist in the cyclical review process.

Individual Consultations

A MIIETL consultant will meet with your program representative(s) to assist with the IQAP. For example, MIIETL consultants can assist with the articulation of Program Learning Outcomes curriculum mapping, connecting with programs to educational technologies and commenting on drafts of self-studies and new program or modifications proposals.

IQAP Workshops

Workshops are offered annually to faculty and staff from programs that are undergoing their cyclical reviews. These workshops will provide participants with an opportunity to learn more about the review process, receive information about potential resources and ask questions.

Departmental Retreats and Meeting Facilitation

Consultants are available to facilitate departmental retreats or meetings as needed. For more information or to request a consult, contact iqap@mcmaster.ca.

Institutional Data

The Institutional Research Analysis office provides data sets to assist in the completion of the program self-study in the cyclical review process.
Contact irahelp@mcmaster.ca, for more details on how they can assist with your IQAP cyclical review.

IQAP Office

IQAP Office

iqap@mcmaster.ca

Lori Goff

A.D Program & Educational Development
lgoff@mcmaster.ca

Erin Aspenlieder

Program Enhancement Lead
aspenled@mcmaster.ca

 

 

Julianne Simpson

Quality Assurance Specialist
simpjul@mcmaster.ca

Melec Zeadin

Educational Developer
zeadinm@mcmaster.ca

Amy Gullage

Educational Developer
gullaga@mcmaster.ca


Undergraduate Contacts                                           Graduate Contacts

 

Susan Searls Giroux

Associate Vice President, Faculty
avpfac@mcmaster.ca

Julianne Simpson

Quality Assurance Specialist
simpjul@mcmaster.ca

 Doug Welch

Acting Associate Vice President and Dean of Graduate Studies
deangrad@mcmaster.ca

Stephanie Baschiera

Associate Registrar & Graduate Secretary
baschie@mcmaster.ca

Christina Bryce

Assistant Graduate Secretary
cbryce@mcmaster.ca